The Staff Members of the Payroll Department make it our goal to give employees the best possible service.

Frequently Asked Questions - General

Beginning with the 2010-11 fiscal year, 1815 contracts will be spread evenly throughout the year. Here are two examples:
An employee who elects to be paid through the summer:
235 work days x 8 hours per day x $20 per hour = $37,600
$37,600 paid over 26 pays = $1446.15 per pay

An employee who elects to be paid through the school year:
235 work days x 8 hours per day x $20 per hour = $37,600
$37,600 paid over 24* pays = $1556.67 per pay

*The number of pays will vary depending on the work days in your contract.
Workshop rates for WEA are $35.90 and substitute WEA rates are $23.36. Workshop rates are used for extra hours worked. Rates are calculated by the Human Resources department annually. Ex. Working on prep hour or E2020 is paid at the workshop rate.
Contact the Information Technology Department at extension 11111.
Compensation follows the time sheet schedule which is two weeks behind the regular pay schedule. Click here for schedule.
Wages must be reported to the Social Security Administration exactly as the name appears on the Social Security Card.
This information is on your check stub under Document Depot. See example.

FAQ - Deductions and Deferral

It is a program administered by the Michigan Department of Treasury to pay for qualified higher education expenses for your children through tax-deferred payroll deductions.
Notification is provided to Payroll from the Attendance office (ext. 60134) if sick time is not available for the current fiscal year, or the district sick bank has been depleted for the current year.
Docking rates are based on the true daily rate. (hourly rate multiplied by hours per day). This is multiplied by days worked for a total contract amount.
Ex. A teacher's contract is based on 181 working days at a daily rate of $400.00.
181 days x $400.00 = $72,400.00 total contract
A regular bi-weekly pay spread over 26 pay is calculated as follows:
$72,400.00 / 26 = $2,784.62

A 10 day docking is calculated:
$400.00 x 10 = $4,000.00
$4,000.00 - $2,784.62 = $1,215.38 amount still owed next pay.
$0.00 gross amount paid.
$2,784.62 - $1,215.38 = 1,569.24 2nd regular pay remainder of $1,215.78 is deducted.
$1,569.24 gross amount paid.

FAQ - 403B/457 Plan Information

For Enrollment in the Plan

First, select a 403 (b) vendor from the approved vendor list. A list of vendors and their contact information is available in document depot. From this list, contact the vendor of your choice and submit a new account application to them directly.

When the account is established, you will then need to submit a "403(b) Salary Reduction Agreement" to GLP & Associates, our third party 403(b) plan administrator. This form is available online under the "403(b) Information" section referred to above. Complete the "403(b) Salary Reduction Agreement" and fax or mail the form to:

GLP Financial Group
Attn: Laura Smerkonich
33335 Grand River
Farmington, MI 48336

Phone 248 489-0101
Fax 248 479-8036

For Changes to your 403(b)
A new "403(b) Salary Reduction Agreement" is required for initiating or discontinuing a contribution, changing vendors, or changing the amount of your contribution. The Salary Reduction Agreement should be sent directly to GLP & Associates.

For Transfers, Exchanges, Loans, Rollovers & Withdrawals Contact GLP & Associates, Inc., at the phone number listed above.

Questions Contact Sheryl Tingley in the Payroll Department at ext. 78133 with any questions you may have.

FAQ - Forms

Online Time Sheet

The instructions and time sheet pay schedule are located on the district web page under Employees and Payroll. There is a section dealing with submitting time for Game Management.
They will use the on-line time sheet program for time worked beyond the AESOP hours accepted. Ex. Working during conferences or after school tutoring.
Refer to individual contract language to identify when overtime rates are applicable. See example. The example is a reference for the 1815 employee group.


As of July 1, 2010, the new retirement reform law requires all members of the retirement system begin to contribute an additional 3 percent of pay into a trust for retiree health care. Funds are passed through the trust and are used to pay for retiree health costs.

Employees who made less than $18,000 in 2009-10, and new employees expected to make less than $18,000 in the 2010-11 school year, will contribute 1.5 percent in 2010-11, increasing to 3 percent thereafter.
All new public school employees who first work on or after July 1, 2010, will participate in a hybrid retirement plan. The hybrid retirement plan combines a defined benefit (DB) plan and a defined contribution (DC) plan. The hybrid plan includes employer and employee contributions to the DB and DC plans.
The DB portion:
  • Requires retirement eligibility of at least age 60 with a minimum of 10 years of service.
  • Retains the current pension calculation formula with a five-year final average compensation.
  • Does not allow the purchase of service credit or provide any post-retirement increases.
The DC portion:
  • Automatically enrolls members with a 2 percent employee contribution.
  • Provides for an employer match of 50 percent, up to a maximum total employer contribution of 1 percent of pay.
Once you have received your last pay check for wages, any sick or vacation time will be calculated by the Human Resource Department and should be paid on the next regularly scheduled pay date.
The retirement percentage changes as your wage increases based on the following retirement plans:
MIP FIXED - contributions at 3.9%.
MIP GRADED - contributions at the following rates: 3% up to $5,000.00, 3.6% for $5,000.01 to $15,000.00, and 4.3% for $15,000.01 and above.
MIP PLUS - contributions at the following rates: 3% up to $5,000.00, 3.6% for $5,000.01 to $15,000.00, and 6.4% for $15,000.01 and above. Note: the contribution rate schedule runs July 1 through June 30.
Call the Office of Retirement Service (ORS) at 1-800-381-5111 to determine the cost per year and the number of years you are eligible to purchase. When you receive the information from ORS, send it to the Payroll Department for processing.,4653,7-206-36451_36454---,00.html
Yes. It can only be increased. Complete the form and send it to the Payroll Department. All changes are permanent.
Generally, you earn one year of service when you work 1,020 hours within the July 1 through June 30 school year. You can earn no more than one year of service credit in any given school year, and you can receive no more than 60 hours if you're paid biweekly. Your service credit balance can also reflect granted, transferred, reinstated, and purchased service credit. The attached chart will explain how service credit is earned for part time employment.,1607,7-206-36450_36487---,00.html

The Office of Retirement Service sends an annual statement of earnings based on hours worked and the financial information from the fiscal year of July 1, 20xx thru June 30, 20xx submitted by the district.

Upon notification of retirement, the Office of Retirement Services will ask payroll for the summer wages (which are considered carry-over) that have been reported for a selected amount of years.

NOTE: W-2 information is based on the calendar year January 1, 20xx thru December 31, 20xx.