Accounts Payable has the responsibility to process payments for purchases and services for the district.


Invoice Batch Processing

 

Instructions


Processing Guidelines

 

Out of Pocket Expense Forms

 

Helpful Hints

  • Make sure the vendor is set up in the AS400 before you start your batch.
  • Contact the business office to set up a vendor or change an address. You will also need the phone number, fax number and federal identification number (or social security number for an individual).
  • A batch remains open to enter more than one check request until you POST the batch.
  • Always check your edit listing before updating.
  • Write the batch number on the top of each invoice you enter in the check request for future reference.
  • If you need a check to be returned to your building rather than mailed directly to the vendor, indicate such on your e-mail or fax cover letter when submitting the Edit Report and Cash Disbursement Report to A/P.
  • Check Disbursement Schedule- Refer to the attached schedule.
  • Disbursements over $500 for internal accounts do not need to be on a purchase order.
  • Use the proper check run batch number when entering invoices. Contact Accounts Payable if you have questions.
  • Make sure you have the proper authorization on all invoices entered for payment.
  • Invoices on a purchase order must be sent to A/P for payment. Forward any attachments for purchase orders to accounts payable.

 

OUR MISSION:

The mission of the Warren Consolidated Schools, in partnership with families and community, is to achieve a level of excellence in teaching and learning which enables all students to become knowledgeable, productive, ethical, and successful citizens.

OUR VISION:

We're creating a collaborative culture of stakeholders committed to scholarship and creating success for our staff and students.

Warren Consolidated schools

31300 Anita
Warren, MI 48093
USA
1.888.4.WCSKIDS
1.888.492.7543
 info@wcskids.net

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